HOPE Systems Guide Management 9/14/96 Page 90

More on Receiving

(Adding Existing Inventory or a "Bulk Purchase")

When setting up your store inventory records, among the first steps you will take is entering the items in your existing stock of inventory into the computer. You need to do this so you can sell these items, and have their sale properly recorded. Of course, you don't need to purchase them (since you have done so already), but you do need to "receive" them into the HOPE inventory.

A similar situation arises when you make a "bulk purchase," such as buying a "lot" of inventory when a competitor goes out of business. This also can be handled in the same way as is described below.

Adding this inventory to your base of data is simple and will give you training in receiving new items as you continue to buy.

Menu Steps are:

From the Main Menu:

Right Arrow to Maint - The Maintenance Menu

Down Arrow to Choice .... Receive Items. Press Enter.

The Screen will ask:

"Do you wish to review customer orders while you are recording the inventory" Since this merchandise is for stock, the choice is N, (No), which is the default. Just push Enter, and N will be selected.

The next step is important. The vendor choice which must be made for adding existing

inventory or a bulk purchase is always "At Store Stock," since the stock is already at the

store.

In response to the QUANTITY question, enter the quantity of the item in stock, then

press < Enter >.

A box will "pop up" on the screen (in red, if you have color). Enter the vendor item number, if known (If you don't know it, don't bother looking for it. Just type the Stock Num shown below as a repeat here. You cannot, however, leave a blank). Then enter your selling price and a brief description. The inventory stock number (Stock Num) is assigned automatically.