HOPE Systems Guide Management 9/14/96 Page 86

Purchasing for Store Stock (cont.)

(Maintaining the right inventory levels)

Step Six: (For New Item) Choose "Not On List." Press < Enter >

A box appears (In color, it's red and blue). This is where you enter the information for the item(s) you will be adding to inventory. The information you will add includes:

Vendor Item Number - The number used by the vendor to identify the item (If you have chosen "At Store Stock," as the vendor, you can just retype the Stock Number here).

Desc - Description of the item. Put the term you are most likely to use as the "look up" first,

such as Disks for any diskettes.

Retail Price - Put the selling price here;

Location - Use this to place the item physically in your inventory. You can set up your

location names any way you want;

Product Cat - Choose the category of product from the list appropriate to your business.

Cost - put your cost from the vendor here;

Ship Direct to Customer - this stays as N (No) unless you are shipping this item directly.

Step Seven: Enter the typed information - Press < Enter >..

Type Y if OKAY.

A new screen appears (In color, it's aquamarine). The first entry is Quantity. Type the quantity you will be ordering or adding to inventory. Next put in the required delivery date. If it is on hand, or if you want it as soon as possible, press Enter, and today's date will appear. The TAG information (such as your customers name) may be specific to a customer, a purchase order number, or STOCK which is the "default," and will appear if you press Enter. If there are no options, skip the next field, which defaults to N (No).

Step Eight: Enter the typed information - Press < Enter >.

At question "More" Type Y (Yes) to order more items, N (No) if done.

At the Main Purchasing Choice, exit by pressing Q; or choose I for Inventory lookup, or V to order from another vendor.

Step Nine: Choose I, V or Q as appropriate.

The process described above is the way to add individual items or groups of items for store stock or for purchase for any purpose such as store supplies, which are not sold orders.

Items in stock which are not to be reordered from vendors are added in a bulk manner (see below), not through purchasing.