HOPE System Guide Setup 11/29/94 Page 174

HOPE Vendor Information Setup

The process of setting up new vendors can be done all at once, in "batches," or "on the fly, as products are ordered. In each case, setup is done from a vendor information screen.

The key pieces of information to enter are the vendor's three digit identifier, the vendor's name and address, and, most importantly, contact information.

The first thing you type is the Vendor Identifier, in the upper left hand corner. Try typing the first three letters of the vendor's name. This identifier (which may be any combination of letters and numbers) must be unique (different from any other vendor). During setup the system will ensure that it is so, substituting letters or numbers at the "right-hand" end first, so that the vendor will show on all lists in alphabetic order.

Once the Vendor Identifier is set, the program places your cursor in the name field so you can type in the name,(next line) the address, (next line) and the city, state and zip or postal code. These are typed in normal fashion, pressing the Enter key to move to the next line. At the end of the zip code field, press <Enter>. The program will wait for the state or country to be repeated in a two letter field at the lower right of the name/address section. Enter the state abbreviation (e.g. AL for Alabama), then <Enter> again to proceed.

The next area is for the name of your main contact at the vendor, followed by a separate sales contact name, if needed.

Finally, you choose from the list offering the basic method of contact. The list includes phone, fax, mail, modem "e-mail," etc. If anything other than fax or modem is selected, "hard copy" documents will be printed, ready for mailing.