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Adding Receipts To Inventory

The same procedure (receiving) is used from the OTHER TASKS / INITIATION MAINTENANCE MENU to actually RECORD ITEMS RECEIVED, when the product for which a purchase order has been issued comes in.

This is used to record all shipments of merchandise received (done from packing lists or freight bills of lading) or from invoices where merchandise is shipped direct to customers' homes or to other locations.

All items for which purchase orders are issued must be recorded as received (or shown as cancelled).

When each item is received it goes into inventory. Then when it is sold, which is recorded through a STOCK SALE or DELIVERED SALE, the cost goes into "cost of goods sold", and the sale revenue and profit are added to the appropriate records.

The procedure for recording items received is straightforward.

1) Select RECORD ITEMS RECEIVED

2) Determine whether you want to look at the corresponding customer orders while you are recording the receipts.

If you want to know whether an order is complete, you may wish to do this. Otherwise, it will be a little faster to answer NO and skip the presentation of orders step.

3) Pick the vendor for this receipt is from on the list.

4) Pick the item(s) received from the item list for each line on the receiving report, packing slip or invoice.

5) Verify the quantity versus the quantities on the purchase order.

6) Review the vendor item number and vendor name on the "pop up" screen.

7) Enter the product type you wish.

8) Enter any comparable items. (In case substitution is ever necessary.)

9) Press Y <Enter> to confirm.

10) Press <Enter> to return to the menu and next item.