HOPE System Guide Control System 6/15/2019 Page 137

THE TRANSACTION FILE

The Transaction File contains all journal records of transactions entered during the month. In addition to using the Expense Entry Menu, you may enter transactions manually, edit them and delete them as you wish. When you enter transactions in this way, they are entered directly into the Transaction File. To add to the Transaction File:

Choose 3) "Open a Ledger" from the Financial Statements Menu.

Making New Transaction Entries

While some stores prefer to wait until the end of the month to enter their transactions, others prefer to enter their expenses during the month, as they are incurred. HOPE allows you to use either of these methods. No matter which way you choose, expenses and other transactions must be accounted for by making entries. Entries may be made at any time during the month and may be done all at once or a few at a time. To enter a new transaction:

Choose 2) "Work with Transactions" from the Financial Statements Menu.

When you press F3 from the screen below, HOPE will display the records currently present in the Transactions File in a list form. To edit an existing record:

Press Enter when it is highlighted on the list.

The screen displays the information pertaining to the record selected, or to the last record entered. Each record contains five "information fields," four of which must be entered by the user: the number of the account affected ( its name will be supplied automatically), the date (you may use the date of entry, or the date of the transaction), the transaction description, and the amount the account is being increased or decreased by the transaction.