When setting up your store inventory, among the first steps you will take is entering the records of your existing stock of inventory into the computer. You need to do this so you can sell items, and have their sale properly recorded. Of course, you don't need to purchase them (since you have done so already), but you do need to "receive" them into the HOPE inventory,
A similar situation arises when you make a "bulk purchase", such as buying a "lot" of inventory when a competitor goes out of business. This can be also handled in the same way as is described below.
Adding this inventory to your base of data is simple, and will give you training in receiving new items as you continue to buy.
Menu Steps are:
From the Main Menu:
Right Arrow to Maint - The Maintenance Menu
Down Arrow to Choice .... Receive Items. Press Enter. The Screen will ask:
"Do you wish to review customer orders while you are recording the receipts?" Since this merchandise is for stock, the choice is N, for "No", which is the default. Just push enter, and N will be selected.
The next step is important. The vendor for adding existing inventory or a bulk purchase is "At Store Stock". This vendor should be chosen, since the stock is already at the store.
In response to the QUANTITY? question, enter the quantity of the item in stock, then press < Enter >.
A box will "pop up" on the screen (in red, if you have color).
Enter the vendor item number, if known; (if you don't know it, don't bother looking for it. Just type the Stock Num shown below as a repeat here. You can not, however, leave a blank).
Then enter your selling price, and a brief description. An inventory stock number is assigned automatically.
The product category and type are chosen from "drop down" lists.
Use the Down Arrow key to choose the category, then press Enter. Do the same for the product type.
The Competitive Item (COMP) and Related Item (REL) categories are for your use in giving yourself and other sales people reminders when you go to make a sale. If you are out of stock on an item, the competitive item field can show another item or vendor from which you may select to meet the customer's needs. The related item "field" shows something you should also suggest to the customer when selling this item. You may enter a brief name, or an item number, into these fields.
Since these items are coming into store inventory, not being shipped out, leave the send direct to customer box checked as "N", and press Enter. A question as to whether everything is OK will show. If the entry is correct, press Enter, since the answer is already set to "Y". If you need to make changes, press N, then Enter, and you may change anything that needs to be corrected (except stock number).
The next question will be "MORE?". Answer Y until you are finished, and to "SAME VENDOR?", Y, as long as you are entering store stock. When done, simply enter N to the MORE question, and everything will be saved and ready for your sales use.